What Is the Opening Balance Equity Account in QuickBooks?

opening balance equity

To avoid this problem, try to pick a date when the account balance was zero to start the import. If that’s impossible, then see our later section on eliminating the Navigating Financial Growth: Leveraging Bookkeeping and Accounting Services for Startups account. The image below shows where you can enter the opening balance for a new account, which you should never do. Explore the function and setup of Opening Balance Equity within GAAP and IFRS, and learn best practices for auditing these critical accounts. OBD is only added to once, on that beginning date, or if you forgot about an asset but you still use the same initial date. With the report categorized by the kind of transaction, analyzing whether the issues in entries were done is the next move.

How do you clear opening balance equity in QuickBooks?

Therefore, to put it simple, the opening balance equity in QuickBooks is that it is an accounting instrument that enables you to start your accounting software on day one with everything which is balanced. The equity accounts of the amalgamated firms are compared using the opening balance equity account to resolve any discrepancies. You will enter the amount of money your business starts with at the beginning of your reporting period (usually the 1st of each month). Your opening balance will be the closing balance of the last reporting period, ideally, zero, with all accounts balanced. During the audit, the focus is on validating the existence of assets and liabilities that contribute to the Opening Balance Equity. Auditors assess the valuation and completeness of these records, ensuring that the equity balance is reflective of the company’s true financial state at the point of transition.


Our account not only created an automatic entry to Opening Balance Equity when we entered opening balance for our cash account, but for every account we opened with an opening balance. For example, all entries to Partner’s actual equity accounts, mortgage opening balances, A/P, A/R, and land, buildings, etc. caused QuickBooks to make an automatic entry to OBE. Now it appears in our balance sheets and to me it seems like it’s double accounting and misrepresenting my financial statements. This isn’t a major issue because it doesn’t affect income and expense, but you should transfer this amount to a properly titled equity account, like Paid-in Capital, using a journal entry.

opening balance equity

Everything to Run Your Business

These adjustments are critical to ensure that the financial statements accurately represent the company’s financial position from the outset. It is the responsibility of the financial professional to ensure these adjustments are made in accordance with the applicable accounting framework and that they are supported by adequate documentation. QuickBooks uses this account to maintain the equality of debits and credits when a one-sided entry is entered in the form of a beginning balance in an asset or liability account. It is one of several default accounts in the owner’s equity section of the balance sheet and should always be zero since you need to avoid making one-sided journal entries. Other common owner’s equity accounts in Paid-in Capital and retained earnings. GAAP requires that companies eventually reallocate the balance in the Opening Balance Equity account to the appropriate permanent equity accounts, such as retained earnings or additional paid-in capital.

  • Adding opening balances to your liability and equity account should, ideally, put the OBE’s balance to zero.
  • A negative balance is mostly seen in a checking account when a business has a negative balance.
  • Thus, if you want to create a new asset account with a balance, you need to balance it out by the same amount on the other side of the equation.
  • The opening entry will vary from business to business depending on the contents of its opening balance sheet.

Customer or vendor balances in Accounts Payable and Accounts Receivable

Someone before me did some journal entries in the OBE to get the balance to 0.00, but they put it into Undeposited Funds and now every time I make a bank deposit, the OBE balance is included with the checks. I just uncheck it to finalize the deposit, but is there a way to fix this? I’m trying to understand OBE so I can know the proper place for these journal entries because they aren’t making sense to me.

opening balance equity

Popular Double Entry Bookkeeping Examples

  • If the company has inventory, the opening balance equity account should be adjusted to reflect the correct inventory value.
  • In case you’ve found out either you’ve entered a deposit transaction or added the opening balance entry when creating the account, you’ll have to go back to the register and perform the deletion process again.
  • Whether not, check the original account balances entry to determine whether a data input mistake occurred.
  • Our account not only created an automatic entry to Opening Balance Equity when we entered opening balance for our cash account, but for every account we opened with an opening balance.
  • This is good because opening balance equity should be temporary by design.
  • @lynda and Matthew @ParkwayInc here to give you a live discussion on what an equity account is and it’s meaning to the business owner as well as its relationship to the other balance sheet accounts.

For example, if a fixed asset was entered as an expense, it can cause the account to be incorrect. To fix this issue, the bookkeeper should review the data entry process and make sure that all accounts are entered correctly. Opening Balance Equity is a temporary account that is used to record the initial equity balance when a new company’s books are set up. It represents the difference between the company’s assets and liabilities.

I now have as you did in the video a balance of zero when I go to reconcile. We invite all mid-sized and small businesses to take a free trial of accounting services. Equity is also called stocks or shares and is categorized into common stocks, preferred stocks, etc. Once you agree, QuickBooks will automatically park the balance of the inactive account in the https://capitaltribunenews.com/navigating-financial-growth-leveraging-bookkeeping-and-accounting-services-for-startups/ account until you reallocate it to an active account.